Sick Leave Bank

What is the Sick Leave Bank?

The Sick Leave Bank was established in 2002 as part of the negotiations between College administration and Cincinnati State AAUP. It is described in both the AAUP 1 and 2 bargaining unit contracts. The purpose of the Sick Leave Bank is to provide additional sick leave to bargaining unit faculty members who have exhausted their accumulated sick leave and otherwise qualify for leave.

The Sick Leave Bank has made it possible for members of the Cincinnati State community to better deal with difficult circumstances, because of help from their faculty colleagues.

Frequently Asked Questions

DONATING TO THE SICK LEAVE BANK
Who can donate to the Sick Leave Bank?
Any member of AAUP Faculty Bargaining Unit 1 or Unit 2 who has accumulated more than 35 days (280 hours) of sick leave may donate time to the Sick Leave Bank.

How much time can I donate to the Sick Leave Bank?
The minimum allowable donation is 1 day per year. The maximum you can donate is 10 days per year. Time donated to the Sick Leave Bank is non-refundable.

Can I donate “old” days to the Sick Leave Bank?
Yes, as long as you maintain a minimum of at least 35 accumulated days of sick leave, you can donate “old” accumulated days to the Sick Leave Bank.

Do members of the Faculty bargaining units have to donate time to the Sick Leave Bank?
No. Donations to the Sick Leave Bank are completely voluntary.

Can I designate who gets to use the days I donate?
No. All donated days go to the Sick Leave Bank in general, not to individuals.

When it’s time for the annual “cash out” of unused sick leave days, can I cash out some days and also donate some days to the Sick Leave Bank?
Yes, as long as you maintain an accumulated balance of at least 35 sick leave days.

I’m about to retire. How much of my accumulated sick leave can I convert to a cash payment, and can I donate the rest to the Sick Leave Bank?
When you retire, you can convert up to 65 days of accumulated sick leave to a lump sum payment. Details about how the payment amount is calculated are covered in the Benefits article of the AAUP 1 and 2 contracts. If you have additional sick leave days beyond those 65, you can donate up to 10 of them to the Sick Leave Bank.

When can I donate to the Sick Leave Bank?
You may donate days to the Sick Leave Bank at any time. (When the Sick Leave Bank was established, the AAUP and the College administration agreed to designate a time each year to “call for donations” to the Sick Leave Bank, typically in February. If the balance in the Sick Leave Bank falls below 50 days, there can be an additional call for donations.)

How do I make my donation?
Use the Sick Leave Bank Donor e-form available on the College intranet. (You must log in to “MyCState” to access e-forms.) If you want to use a paper form, click here. Return the completed paper form to the AAUP Chapter President.
USING DAYS FROM THE SICK LEAVE BANK
Who can use the Sick Leave Bank?
Any full-time faculty member who has fewer than 10 days of accumulated sick or personal leave, and who anticipates the need for more, may submit a request to transfer time from the Sick Leave Bank to the employee. The employee requesting time must fill out the Sick Leave Bank Application e-form, available on the College intranet. (You must log in to “MyCState” to access e-forms.)

Who decides if time from the Sick Leave Bank will be transferred to an employee who requests it?
The Human Resources Office will decide, based on the criteria in the Faculty contracts and other applicable and generally-accepted criteria. Conditions caused by incidents covered by workers’ compensation are not eligible for Sick Leave Bank time.

How much Sick Leave Bank time can an employee use?
The maximum time transferred from the Sick Leave Bank in response to an employee Sick Leave Bank Application Form is 20 days (160 hours). If this time proves to be insufficient, the employee may submit extension applications, up to a total of 40 days (320 hours) in a 12-month period.

I still have some questions…
Please get in touch with the Human Resources Office or the AAUP Chapter President.